Problem using inline attachments in E-Mails in Rails application
For some reason using an image within an html e-Mail (inline attachment) did display correctly in my rails application. Instead the attachment was displayed as a "normal" attachment in the attachment section of the E-Mail client.
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Classify e-mails and organize them
First of all each e-mail has to be classified, this can be done by the 4 D's:
- Do it
- Delegate it
- Defer it
- Dump it
That means immediately when you receive an e-mail you need to classify it by one of the 4 D's
Based on that the Pay It Forward Email Management (PIFEM) is the ideal enhancement in order to achieve a more efficient workflow in regardo of e-mail processing.
Once an e-Mail arrives, it will be categorized (Microsoft Outlook offers Categories) by adding an imprtance category. Furthermore the e-Mail will be flagged with a due date. After that it is possibel to apply different views on the inbox.
Managing e-mail categories
First of all categories have to be defend. There are some standard categories availible, but they should be customized to the personal needs
- The Outlook categories can be maintained by right-clicking on any certain e-mail. Within the context menu, click on Categories => All categories.
- Then the existing categories can be renamed, deleted or new categories can bee added
- Furthermore it is possibe to assigne a color to the category and/or a keyboard shortcut
Flag an e-mail
Once the e-Mail is categorized, it is necessary to flag it with a certain due date. To flag an e-Mail just right click on the affected mail entry and click flack. You can choose a predefined due date or enter a due date manually.
Create inbox views
To get a better overview, it is ideal to create different views on the inbox (e.g. follow up today, follow up tomorrow, ).
How to create inbox views:
- In Mail, on the File menu, point to New, and then click Search Folder (or just press CTRL+SHIFT+P).
- Click Create a custom Search Folder.
- Under Customize Search Folder, click Choose.
- Type a name for your custom Search Folder.
- Click Criteria, select the options that you want, and then click OK.
- For the selection criteria select the due date for the flagged e-mail
You may repeat the following steps for each due date in order to have a search folder for today's mails, tomorrow's mails, next week mails, etc. Due to the use of search folders, it is insured that the content of all folders will be updated automatically.
When using categories it allows you to make a categorization not in urgent/important but in projects for example.
To learn more about PIFEM check out: http://blogs.technet.com/b/jkruse/archive/2008/02/01/pifem-a-closer-look...
Organize your e-mails
Create a filter in your mailclient (such as Thunderbird) so that every mail from a specific mail account with the subject "move me" will be moved to a mailbox folder called "My Moved Mails".
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E-Mail Filters
Many people get huge amounts of mail every day. It can be painful to sort, categorize and handle all those mails manually. Furthermore, it costs a lot of valuable time that you could spend elsewhere.
However, there is an automatic approach that can save you a lot of this time: E-Mail Filtering
<strong>Challenge:</strong>
<ul><li>Choose an E-Mail client (either desktop client or web mail)</li>
<li><strong>Create the following filters:</strong></li><li>a filter that automatically labels mails from tuwien.ac.at with "TU" or moves them to a folder called "TU"</li><li>a filter that sends unwanted mails (containing words of your choice) to the spam folder</li><li>a filter that marks e-mails containing the words "Knowledge Management" as important (e.g. by flagging or starring)</li></ul>
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How to get notified for each incoming e-mail
Sometimes we would like to be always updated by the incoming e-mail in our inbox. But then the problem is that sometimes, or more likely we have more than one e-mail account. It is so annoying to check for (and provide) each tab/window for these e-mail accounts.
Send an e-mail with C#
<p class="MsoNormal" style="MARGIN: 0in 0.9pt 0pt 17.6pt; LINE-HEIGHT: normal; tab-stops: .5in; mso-layout-grid-align: none"><span style="color: #000000;"><span style="FONT-SIZE: 11.5pt; FONT-FAMILY: 'Segoe UI','sans-serif'">We want to write a class that can be used to send an email to a selected email address. This class should have four properties namely: To, From, Subject, and Body, </span><span style="FONT-SIZE: 11.5pt; FONT-FAMILY: 'Segoe UI','sans-serif'; mso-ansi-language: DE" lang="DE">and a method to send the email (in the current version, attachements are not covered).<br /></span></span></p><p class="MsoNormal" style="MARGIN: 0in 0.9pt 0pt 17.6pt; LINE-HEIGHT: normal; tab-stops: .5in; mso-layout-grid-align: none"> </p><p class="MsoNormal" style="MARGIN: 0in 0.9pt 0pt 17.6pt; LINE-HEIGHT: normal; tab-stops: .5in; mso-layout-grid-align: none"> </p><p class="MsoNormal" style="MARGIN: 0in 0.9pt 0pt 17.6pt; LINE-HEIGHT: normal; tab-stops: .5in; mso-layout-grid-align: none"> </p>
Configuring gmail in outlook 2007
Have you ever tried to configure your outlook client mail program for gmail mail server? If yes, then you should be familiar with this damn error prompt:
"The connection to the server has failed. Account: 'pop.gmail.com', Server: 'smtp.gmail.com', Protocol: SMTP, Port: 465, Secure(SSL): Yes, Socket Error: 10060, Error Number: 0x800CCC0E"
