doodle
Doodle, Moreganize
There are two reasonable online tools that provide a solution for the problem
1) Doodle
Go to www.doodle.com ; Click "Schedule an event"; Select title, location, description of the appointment, name and email-address of organizer; select all possible event-dates with the built-in calendar; select timezone and times for the dates; then the organizer can enable four extra-features:
- additional option "Ifneedable" to "yes" and "no"
- hidden poll
- only one option to chose for each patricipant
- limit of patricipant per option
After that you get one link for all the patricipants and one link for administration.
Every participant can select all his possible dates via that link in a tabular view. Whenever a participant takes his choice the organizer gets an information mail.
The initiator of the ballot gets a tabular view of dates and persons with a summary concerning the number of participants at each date.
2) Moreganize
Go to www.moreganize.ch ; Click "Schedule event"; Select title, description, name, email-address and optionally deadline, file, map; select all possible event-dates with the built-in calendar; select times for the dates; then the organizer can enable four extra-features:
- No e-mail of participants required
- Limit participants per date/time by x
- Limit number of options per row by x
- Hidden poll
The rest is the same as with doodle, except with moreganize you have the possibility to send the invitations to the ballot directly via moreganize. Alos facebook-sharing is available.
Finding an appropriate date and time suitable for multiple persons (for example a group meeting)
Doodle is just perfect for addressing this problem.
With Doodle it's as easy as possible to find an appropriate date and time suitable for everyone:
First, someone has to create multiple possible dates and times, for example from Monday to Friday next week - each day from 8 to 10 AM, from 10 to 12 AM, from 2 to 4 PM and from 4 to 6 PM. Therefore Doodle offers a calendar where one can select the days that coming question. Furthermore, if one has entered the time frames for one day, these frames can be copied for the other days so one does not have to enter the same time frames manually for each day.
Next, the other members have to be invited. They can be invited via the link to this survey, for example one can send the link to each member via e-mail.
Then, each member has to vote, that means everyone has to check the suitable dates and time frames. For example, person A has only time on Monday and Friday from 8 to 12 AM and therefore only checks these four options.
If everyone has voted, one can see the summary beneath each date / time frame connection. For example, 8 persons have time on Monday from 8 to 10 AM, 6 persons from 10 to 12 AM, and so on. The dates and time frames where most people have time are marked bold, so it's very easy to quickly to filter the best date / time frame connections.
Furthermore, Doodle also supports time zones, hidden surveys, limited options and more. It also offers an adapted version for mobile devices.
Taggings:
Online timetable management
With calendar software it is easily possible to manage timetables of many people. Simple login and occupying time information is enough to manage meeting times.
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